Office Coordinator

Overview

As an Office Coordinator, you’ll play an essential role in keeping daily business operations organized, efficient, and running smoothly. You’ll coordinate schedules and meetings, oversee administrative activities, support front desk and customer service operations, and help maintain accurate financial and business records. You’ll work closely with different departments to streamline workflows, coordinate office resources, and ensure effective communication across the organization.

Your impact: By keeping daily operations, schedules, records, and communications running seamlessly, you’ll help create a productive workplace, strengthen team collaboration, and ensure clients and business partners receive timely, professional support. This hybrid opportunity also offers the flexibility to balance remote responsibilities with meaningful in-office collaboration.

Responsibilities

• Coordinate daily office operations, manage calendars, schedule appointments, organize meetings, and maintain accurate filing systems.
• Oversee front desk activities, respond to incoming calls and emails, direct inquiries, and provide professional administrative and customer service support.
• Coordinate company events, meetings, office activities, vendor relationships, and purchasing arrangements while assisting with budget tracking.
• Support bookkeeping, accounting, payroll documentation, accounts payable, accounts receivable, and human resources administration using relevant business and financial software, including QuickBooks.
• Prepare, update, and maintain spreadsheets, administrative reports, financial records, employee documentation, and internal databases.
• Assist with employee onboarding, training coordination, personnel records, and day-to-day administrative guidance.
• Monitor office supplies, equipment, inventory, and vendor services to ensure uninterrupted daily operations.
• Handle confidential company, employee, financial, and client information with professionalism and discretion.
• Collaborate with management and departmental teams to improve administrative procedures, coordinate projects, and maintain efficient workflows.

Qualifications

• Previous experience in office administration, office coordination, clerical support, business operations, or customer service is preferred. Accounting and finance experience is an added advantage.
• Familiarity with QuickBooks, Microsoft Office, Excel spreadsheets, bookkeeping, accounting procedures, payroll administration, budgeting, and financial management software.
• Strong organizational, communication, multitasking, and technical skills, with the ability to manage schedules, calendars, vendor relationships, and event coordination.
• Ability to maintain accurate records, prioritize assignments, meet deadlines, and work independently or collaboratively in a hybrid environment.
• Experience in supervising, team coordination, employee onboarding, or training and development is preferred.
• Medical office administration, healthcare operations, or medical office management experience is beneficial.
• Demonstrated professionalism, attention to detail, problem-solving abilities, and discretion when handling confidential information.

Pay: $25.76 - $35.82 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Email and Number for Contact

Work Location: Hybrid remote in Charlotte, NC 28270

Plata: $25.76 - $35.82 an hour

Izvor: https://indeed.com/viewjob?jk=6a24e00b534651af

Nivo: mid level